February 10,2020 Board meeting

February 10,2020 Board meeting


Good evening I’d like to welcome you to
our board meeting this evening of February 10th 2010 of the Lake
Washington School Board. So please let the record reflect that all board
members are present. director Laliberte is actually joining us by
telephone. so here director la liberté if you can
say hello so we will do our this is our first time of the teleconferencing in he
unfortunately wasn’t able to make it but we will be working with trying to make
sure that he is able to participate and you all can hear what he is saying as
well so with that I will entertain a motion to approve the February 10th
agenda second it’s been moved by director Stewart and seconded by
director sage to approve the agenda all those in favor please signify by voting
aye aye opposed no that’s actually at the approved just the whole agenda the
consent agenda isn’t up yet yes okay so tonight we do have a couple
of recognitions that we’d like to do so dr. Steve um if you could start with our
first recognition I would love to because I get to be the superintendent
of Lake Washington School District that has the best board of directors anywhere
and so it is all kinds of fun for me to read the formal recognition that has
been put forward by governor Inslee that recognizes school board directors all
over the state of Washington and we’re actually a little bit late because of
our cancelled board meeting because of our snow last month but we wanted to go
ahead and recognize you tonight for all of the volunteer hours that goes into
being a board of directors and all of the ways that you support the
students and the families and the community communities that make up our
school district for instance some of our board members traveled just this last
week to Washington DC to advocate for our district and students all over
Washington at a federal level a couple of our board members were in Olympia
yesterday and today advocating for our school district at a state level and so
they put in hours and hours of time they get to read lots of fun documents and
laws and policies and they help us do our very best thinking as a school
district as we try and serve our students very very well
so whereas the mission of Washington’s public school system is to assure that
all students achieve at high levels and possess the knowledge and skills to be
responsible citizens of a democratic society who enjoy productive and
satisfying lives and whereas Washington’s 295 locally elected school
boards and nine elected educational service district boards are the core of
the public education governance system in our state and whereas the districts
and regions they lead serve more than 1 million students have a combined annual
budget of over fifteen billion dollars and employ approximately 120,000 people
and whereas school directors play a crucial role in promoting student
learning and achievement by creating a vision establishing policies and budgets
and setting clear standards of accountability for all involved
and whereas school directors are directly accountable to the citizens in
their districts and regions serving as a vital link between members of the
community and their schools and whereas school directors and educational service
districts provide a passionate voice of advocacy for public schools and the
welfare of school children and whereas it is appropriate to recognize school
directors as outstanding volunteers and champions for public education
now therefore jay Inslee governor of the state of Washington does here
I proclaim January 2020 or belated in February 2020
as school board recognition month in Washington and so again we know that you
all serve out of a true sense of duty to children and making sure that they have
a very strong and robust public education and so we want to offer our
thanks to you by presenting you with the books that you have at your place and we
selected some books this year that go with our themes of our strategic plan
and wellness my personal favorite is the book that has the naked mole-rat as a
central character and we have books that are appropriate for all three levels and
so we have some placards that will ask you to fill out and choose the schools
that will be recipients of those books this year as a way to connect what we’re
doing with ways that you can connect directly to our school so thank you for
everything that you do we appreciate you greatly thank you it’s always great fun to have
these books and be able to get those to the libraries and then the kids get to
be able to read them they’re always very fun so look for them in your schools so
with that we now have two additional proclamations and I’ve asked director
saige to read our one on Career and Technical Education so this also is a
proclamation on Career and Technical Education and I have to say it’s a
little lengthy but it is worth every word whereas Career and Technical
Education offers students the opportunity to gain in the academic
technical and employability skills necessary for a true career readiness
and where our students in Career and Technical ed programs participate in
authentic meaningful experiences that improve the quality of their education
and increase student engagement and achievement and whereas Career and
Technical Education provides students with career exploration opportunities
earlier in their educational experience which enables the
to make informed and beneficial decisions about their academic
coursework as well as pursuit of established programs of study and career
pathways and whereas leaders from business and industry nationwide report
increasing challenges related to the skills gap and connecting qualified
professionals with available careers in critical and growing CTE related fields
including health care energy advanced manufacturing and information technology
and whereas Career and Technical Education prepares students for these
and other fulfilling careers by offering integrated programs of study that link
secondary and post-secondary education and lead to the attainment of industry
recognized credentials and whereas ensuring that employers have access to a
qualified workforce is a crucial step in ensuring productivity among the business
and industry communities as well as continued American economic growth and
global competitiveness and whereas Lake Washington School District has
approximately 7931 students participating in 110 different Career
and Technical Education course options taught by 116 Career and Technical
Education teachers therefore the Board of Directors do hereby proclaim February
1st through 29th 2020 as Career and Technical Education month in the Lake
Washington School District thank you and the next proclamation we have is the
national school counseling week and as we all know our school counselors play a
vital role in our schools and ensuring we have a really positive and healthy
school climate for our kids hopefully you’ve all know your school counselor
and you’ve seen them so this is a time to just sort of celebrate the work they
do and how they help to guarantee our kids do well as well so whereas Lake
Washington school districts 88 school counselors help students reach their
full potential and whereas school counselors are actively committed to
helping students explore their abilities strengths interests and talents as these
traits relate to career awareness and development and whereas
school counselors help parents focus on ways to further the educational personal
and social growth of their children and whereas school counselors work with
teachers and other educators to help students explore their potential and set
realistic goals for themselves and whereas school counselors seek to
identify and utilize community resources that can enhance and complement
comprehensive school counseling programs and help students become productive
members of society and whereas comprehensive developmental
school counseling programs are considered an integral part of the
educational process that enables all students to achieve success in school
therefore the board of directors of Lake Washington do hereby proclaim February
3rd to the 7th 2020 as national school counseling week in the Lake Washington
school district thank you and so dr. Stephen if you just a favor
introducing our host school or host program this evening I will and we had
another host school scheduled if you remember for the night that we were
snowed out and so they will be with us at the next meeting because we had to
help our PTSA stay with their schedule for reflections and I have to say this
is one of our favorite times of the year when the student artwork goes up and we
get to come down and see all of the entries and we start fighting over them
and we actually start talking about which ones we want and I think we should
have a student art auction because I’m telling you we start out bidding each
other when we can’t even buy them and they are beautiful and it just lights up
our whole first floor and we look at them for days on end and so we
appreciate the entries of all of our students and all of the different ways
they express their artistic talents and we appreciate the coordination of this
program so I’m going to turn it over to Mindy Lincecum Thank You dr. staven members of the
board we’re pleased to be here and appreciate the time to just let you know
a little about what PTA is doing school district throughout the PTAs
district-wide I’m Mindy Lincecum I’m the president of the Lake Washington PTSA
Council which is our district-wide PTA we support all of the 44 neighborhood
PTAs local school pta s that we have in our district our PTA membership is up to
just about 17,000 members so we we have a lot of parents involved and we
represent help train the leaders that help guide those PTAs there are about
four there are over four hundred officers of those 44 PTAs and we’re
hoping they get slides up what I know we are so the mission of the White Lake
Washington PTA Council is to serve as a relevant resource to local PTAs families
and community members in the Lake Washington School District and to
advocate for the health well-being and education of every child we help support
our PTA s and our community in a number of ways and one of those is the
reflections art program which we’ll be able to highlight at the end of our
presentation tonight you see some of our featured artists on some of the grids on
the sides here a couple of our other programs one is a featured our
scholarship program there’s a poster over there against the brick wall that
has some more details about that as well if you have chance to to browse around
this evening our local PTSA council board of directors just like a local PTA
has a board of officers that serve there our local art council PTA has 18 members
of its board of directors this year we work to support our 44 local PTAs we
serve as a bridge between the district and those local PTAs as well as
providing programs for the entire Lake Washington School District community and
we help our PTA s to be equipped to riad vaq –it for all students in our
district and across Washington State you’re doing a great job Mindy I didn’t
see the slides even if the rest of you camp yeah I leave the art to our
reflections program all right some of our communications
efforts that are particularly useful to our PTAs the ways that we support those
we put out a weekly newsletter to over 600 recipients those are all of our
current PTA leaders committee chairs officers at the local PTAs that it’s
full of information of upcoming events opportunities for them to get trained or
connected and information that they should pass on to their local
communities we also do a monthly newsletter called currents and this goes
out to over a thousand people both current and former PTA leaders as well
as other community partners and there we feature not only PTA information but
information from Lake Washington schools found a strict foundation from the
school district and from other community partners that can be beneficial to our
PTAs this year alone we offered more than two dozen in-person training
classes for all of those PTA officers so that they could better be better
equipped to do their jobs in leading their local PTAs and we have a website
and the addresses up there just can’t see you know our local website our
website is www.seannal.com Dover a hundred families in September and for
the first time this year we added an event in January and welcomed in
additions additional 70 family 70 people who attended in January many of whom
said they had moved into the area in the previous month so it was a well placed
event and we plan to repeat that we offer parent education events year-round
both ones that are co-sponsored by the district and the PTSA council funded by
the district thank you very much and hosted by council and then we also
help our local PTAs bring in parent education speakers with grants and
organizational support there we’re hosting an adult in 101 event for our
high schoolers specifically juniors and seniors in March we’ve been partnering
with Lake Washington Schools Foundation and their New Balance and mine group to
offer events and mental advocacy efforts and our special
education group meets and hosts monthly gatherings here at the at the district
with speakers as well as providing support and resources for local PTA
chairs to help their pts be more inclusive and welcoming to all members
of their community in the advocacy section ok this has extra things in it
we do things with legislative advocacy but also with local advocacy over 25 of
our school PTAs have sustainability chairs now and have worked in
partnership with the district and with King County Green Schools to increase
those efforts we host monthly brown bag sessions where parents can come learn
more about different topics relevant to their children’s education and education
topics in our district we also host several programs and those are some of
what you feast see featured around the room are reflections art program is part
of a National PTA art contest we host a Founders Day event in February that’s a
great way to celebrate the partnership we enjoy with our district staff the
basket auction that takes place that all of our pts participate in and contribute
to and makes this entryway here very festive for the month of November in
early December it actually funds our scholarships we
provide about sixteen thousand dollars a year in scholarships for graduating
seniors as well as for district staff to further their education
our emergency prep team also supports the emergency prep coordination efforts
at local schools we have most pts have an emergency coordinator that works in
partnership with the school to make sure those schools are ready for lots of
different events and we’re really excited looking forward to a new event
come this March where they are hosting a community emergency preparedness event
at Redmond High School late March where the community will be invited and to
learn more about how to be prepared in their own homes as well as being
prepared to support their communities so it’s Way of featuring this is always a
special time of year because we’re at the the height of our reflections
program season we have sent 80 and trees we a 43 of our 44 PTS participated this
year and they had over 400 entries from those PTAs that came to council so far
more each PTA only sent fifteen of their best entries so we had
over 400 entries that we reviewed at council level and then we’ve sent 80 on
to continue to be evaluated at the state and our co-chairs of our reflections
program this evening this year Michelle Simmons and Sangeeta that are here and
they’re going to come up and introduce a couple of our performances that we’d
like to share with you so thank you okay I’m Michele Simmons and my co-chair
Sangeeta so wait we’d also like you to know is actually the program is 50 years
old this year the reflections the reflections program this year is 50
years old and it’s a national program with over 300,000 students that
participate in the program and we had over 444 total entries this year and at
the open house over 300 families streamed through to view the artwork and
unfortunately that’s the only time that families can actually come and read the
other entries for the literature which is a shame because we had some excellent
literature come through and although thank you and I do not judge we have
judges come in that are experts in either literature art film or dance and
we are actually proud to have Liam come and read his poem he is from McCullough
the 5th grade and he actually won the Spelling Bee I hear so it’s been a good
weeks a week would you please come introduce and he’s going to read his
artist statement as well I was like I would like to thank the council for
inviting me to be here and without further ado I will begin to read
compassion super-soldier I chose to write this poem because it shows that
the outside of you isn’t really important I knew and if you look within
it’s the compassion and kindness that matters most it also describes have
small gestures of kindness of that bring people together that bring people
together can go a long way when you look within you will see
beneath the skin the empathy it’s the compassion that will make the heart beat
faster then you will become the kindness master no more pretty
no more cute it’s everyday deeds that the brain will compute mirror mirror on
the wall who’s the cutest of them all no way no way it’s what’s inside that
counts each step you don’t need a cape you don’t eat a mask helping others can
be even a small task don’t worry so much about making your outsides glow focus on
your inner strength and make it show anyone can be kind no matter what age
it’s by looking within that we all join hands on the world’s stage thank you
very much that was excellent I really liked that poem it’s one of my favorites
so I am also gonna show a dance from Dasha she’s an 8th grade student at ICS
no Community School and I’m gonna read her statement for her her title was look
within the statement is your real self or maybe hiding somewhere look for it
within the search may be lengthy and have many paths to choose from you can
follow along the paved one or you can make your own break all the way through
the forest this is the choice that will change your life your journey will
determine your own unique purpose and passion you have the freedom to decide
which path to take which direction to go although it doesn’t have the sandwich night Thunder I probably I’ve got sound here
we got sound yeah this is how words appear inside yourself you take the
things you like and try to love the things you took and then you think I
love you May and stick the radio we heard November rain that
sorry along but it’s a pretty sound we listened to it twice because the DJ was
asleep so thank you very much I just want you
guys to know that there were 43 schools that participated so thank you Liam I
just want to say as a writer for last 40 years
that’s the level I started I couldn’t write more food but I could ride so
start keep writing and write forever and you’ll have a scholarship color that’s
the only way I got to school so good going man all right well thank you very
much for the presentation those were very fun to see and the live performance
is always appreciated so appreciate your taking that time to come down and do so
may I interrupt absolutely thank you I just wanted to add that I have had a
lot of experience with reflections and hundreds of kids over like a 15 year
period that have worked so hard to create their art and have done an
amazing job despite very precise sometimes difficult rules that even
overwhelmed me at times as the chair so I’m very impressed thank you so much for
coming thanks to everybody who participated so our next item on the agenda is
actually board public comment which we do not currently have anybody signed up
so we will go ahead and pass on to the next one I’d like to also offer the
opportunity for anybody I know it is a school night so if there is some need to
be able to get back home early please feel free to leave that is fine
but you are also welcome to stay we do have things on the agenda but I just
know it is a school night so so with that we will now shift to the board
reorganization which we do annually and so with that I will actually turn the
meeting over to our superintendent thank you tonight there are three positions
open and so I will hold the temporary chair until the president is elected the
process will be to call for nominations and then declare the nominations closed
so I say that nominations are now open for president of the Lake Washington
School Board all nominates area bleezin er second are there any additional
nominations okay hearing none Siri bleezin has been nominated for the
president of the Lake Washington School Board and nominations actually don’t
need a second but appreciate it so are there any others we’ve already covered
that as there are no other nominations for president I declare the nominations
closed there has been one nomination for president and that is Siri and we will
do a roll call vote director sage yes director la liberté director Carlson yes directors Stewart
yes director bleezin er yes there for Siri blazer is elected by unanimous vote
to be president and congratulations to Siri and you can take your gavel back
all right well thank you very much look forward to the opportunity to continuing
the work we’ve been doing for the last few years so thank you very much so now
our nominations are open for vice president of the board like to nominate
market I don’t need a second but a second nomination for Mark and the second for
mark are there any other nominations for Vice President as there are no other
nominations for Vice President of the Board I declare the nominations to be
closed there has been one nomination for vice president and that is Mark Stewart
and we will again do a roll call vote director sage yes director low Liberty
yes director Carlson yes director Stewart yes thank you and director would
that be me yes so director Stewart you are elected by unanimous vote to be vice
president thank you very much for your continued service and our last position
is for the legislative representative of the board and this is the individual who
helps to coordinate the work we do with our representatives and cities and that
different work so nominations are open for ledge rep of the board I’d like to
nominate Eric Liberty so Eric little Liberty has been nominated are there any
other nominations for the board or for the ledge rep I’m sorry I must have been
do Eric love Liberty has been nominal
nominations for ledge Rep Eric Liberty has been nominated for ledge rep of the
board and I declare the nominations now closed there has been one nomination
Erica Liberty and we will do a roll call vote
director sage yes if eric says yes then yes director la liberté director Carlson
yes director Stuart yes and myself yes must not be present to win but must be
on the phone it’s right so director Liberty
elected by unanimous vote to be our legislative rep thank you again that is
a lot of effort and being able to keep that coordinated so thank you all very
much and we will now move on to the consent agenda so one second just
rearranging a few things here so our next item is the approval of the
consent agenda so I will entertain a motion to approve Eric I believe you
might have a request okay so what we will do is we will move
Oh G p5 to the non-consent agenda I’ll be the first item we do there from the
consent agenda Oh G p5 is about the board
reorganization and the timing of it I will second that motion okay all those
in favor of removing it okay all right okay
and it will be moved to the first item on the non consent any other items on
the consent agenda move approval as amended it has been moved by director
Kirk Carlson and seconded by director Stewart to approve the consent agenda as
amended dr. Stephen will you please pull the board I will and before I do that
I’m going to take just a moment of privilege and as part of the consent
agenda on the personnel report we wanted to call out Roger Neill
Roger is retired just recently and served in our warehouse for 41 and a
half years of service and so let’s just give him a round of applause that is
outstanding of course we’ll have a chance to honor
our retirees but as they leave during the year it’s a little bit harder
sometimes to recognize them and we just wanted to congratulate Roger on that
outstanding service what do you want yours is worthy of retirement anybody
yes it is 41 and a half so with that I will now call the roll
director Carlsen yes president bleezin er yes director Stewart yes director la
liberté yep director sage yes in dr. Savin could you
summarize the donations I will we have a very large amount this month for a
summary we have a grand total of three hundred and thirty five thousand six
hundred thirty-eight dollars and 59 cents of that 3,200 is coming from the
Lake Washington schools Foundation and from our PTSA the amount of two hundred
fifty two thousand thirty seven dollars and fourteen and from private sources
the amount of 80 thousand four hundred one dollars and forty-five cents and we
appreciate the generosity of our community and all of the ways that they
give to support our school district yes thank you very much for that support it
really does help to make sure that our schools our community schools and our
kids are able to get all the services and Han sment that they need so the next
item on the non-consent agenda will be the operational governance policy five
of board reorganization so director la liberté I’m going to pass it off to you
to be able to explain why you wanted to pull it from the consent agenda pretty simple amendment in terms of the
text if you look at the very first sentence of OGP five it says that the
board will hold reorganization as the first meeting of jr. it made a second
meeting I don’t have it in front of me I would move to amend that to read that
the board will hold its reorganization at the second meeting in or the last
meeting in June of every year another wisely voted B 5 unchanged any questions or clarifications no I was
going to second that and then put a little bit of context behind this it
takes fresh eyes sometimes and since I have been on the board this is the way
we have done it but the fact is that when our new superintendent arrived she
asked a very rational question why do you reorg in the middle of the school
year putting our school board reorg in sync with the school year will actually
be beneficial for the work of the board and for the work of the district and so
the historically it’s been just in case your president is unseated as Malak at
an election in practice our policies have a succession plan in place so
should that happen there is a contingency already therefore we believe
that it is a better a more effective way for the board to work to do this in sync
with the school year so hopefully we can revisit our reaaargh yet in June a
little bit early once but then we getting back on an annual cycle any
other discussion or I will entertain a motion to approve as amended a
discussion if that’s all right that’s fine as the newest board member this is
year three it did confuse me starting at the very beginning of the fiscal year
what why we were reorganisation of our hoes and learning a lot I think for new
board members in the future coming on it will help them to come on in June and
have the summer to learn learn learn learn before the school year starts
again I think that’s a big benefit for new board members so well you’ll still
come on on the January when you have one year election but you’ll first deal with
the reorg after you’ve gotten your feet wet I
believe I’ll just have a chance to be at every board meeting in August yes and
learn yes instead of right into the thick of things I think it’s a great
adjustment for new board members yeah speaking from experience
I agree with this so I will entertain a motion about OTP 5 yes move approval as
amended I think I I think I made I intended to make a motion maybe I didn’t
articulate it well but my motion was to amend it to read the last meeting of
June ok so that I’m looking for a second you have the second okay any further
discussion I couldn’t hear everything that
everyone’s saying but I wanted to thank Chris for articulating everything that I
would have articulated and I had nothing further thanks for the confidence okay
hearing no more discussion then I will ask for a vote as to for those I’m sorry
Mike it’s been a very long day I’ve been in meetings for the last three days so
all those in favor aye anyone opposed okay so with that we have
now approved OTP 5 the board reorganization as amended so that will
be changing January to say the second meeting in June thank you so with this
process we actually now have passed all our board policies at this point in time
for the revised version and the reasonable interpretations of those as
those were on the consent agenda so we will beginning the monitoring report
process is the next step that’s going to become so this will be another process
of hearing now how well those policies are being implemented and that component
and then we’ll be looking at that as we go through for the next four months
actually is probably how long those monitoring reports will take and then
we’ll start the cycle again so thank you for all that working getting all that
done it’s exciting to have that started thank you for staff for getting all that
done that was also a lot of work and being able to pull those together we
look forward to the new reports and being able to hold those conversations
about where we’re at so thank you and so our next item is the redirecting of bond
proceeds and matching funds so dr. Steven yes and I will ask barber
posthumous our associate superintendent of business and
support to come up and she’s going to kind of set the stage for us and then
following that we will have a public hearing regarding our redirecting of
bond proceeds and matching funds as outlined in resolution number twenty two
eighty three and we are scheduled to take action on that actually at our next
board meeting on the 24th thank you very much so tonight we are having a public
hearing regarding our 2016 bonds and redirecting those funds and matching
funds and just to give some background the voters passed those bonds in April
2016 two four eight projects some you’ll hear about those projects tonight in our
facility update but that included new elementary schools a new middle school
rebuilding enlarging juanita High School Kirk Elementary School Meade elementary
school and replacing Explorer and remodeling old Redmond schoolhouse and
so the bonds have been sold and 398 million of those bonds have been sold we
are continuing to constructs we have six of the eight projects have opened and
the remaining projects will open this fall so we are expecting while the
projects are not finalized our current estimates right now with the bond
proceeds and the other revenue state construction assistance impact fees
interest earnings we’re expecting right now that those
revenues will exceed the cost of our completed projects by approximately ten
million dollars and this information was shared with the board in the june back
in a june stud study session and so since those bonds were passed we’ve also
passed a 2019 six-year capital projects levy to address our critical capacity
needs and these projects are being funded with those capital levy proceeds
and as well as some prior 2006 bonds
and state construction assistance funds and we’ve already the district has
already repurposed the 2006 bonds we repurposed them back in October 2014 for
additional capacity projects and then a begin in May of 2019 to fund the
additions and current capacity projects and so because right now we have
multiple sources of revenue for our capital construction projects that are
being used to complete these projects the 26th 2006 bonds that I mentioned the
2016 bonds and the 2019 capital projects six capital projects six-year levy
revenues from those streams are coming in at different the timing of those
revenue streams is different and the expenditures are ongoing and overlapping
so are working with our legal counsel they have recommended that we go ahead
and repurpose the 2016 bonds so that they all the funds can be used in the
same manner as the 2006 funds and that will give us this will allow the funds
to be used on any approved bond and levy project it allows our estimated
remaining bonds to be used for other approved capital projects and allows the
same use as the 2006 bonds and so the resolution the draft resolution that’s
attached includes the additions the new when I say additions the new added items
that the bond can be used for and they that includes acquiring and equipping
portables remodeling classrooms as necessary provide for required bond
planning interior building modifications provide for district-wide upgrades for
building safety and security um acquire property for future expansion
and construction equipment and so those are the items that are officially being
requested for repurposing the 26 bond in addition to all the other things that
are already approved for that bond so in order to read
direct these Vaughn funds and state matching funds it’s necessary for the
board to hold a public hearing and then after the public hearing at the next
meeting adopt the resolution modifying the original bond the bond resolution so
tonight we will have the public hearing and then at the next meeting we would
ask the board to act on the redirecting of the bond proceeds thank you any
questions no we appreciated the update that we got on that and with the
multiple different bonds and the repurposing so at this time yep go ahead
and I just a main just another main point I want to make is again this
doesn’t change the work that is already going on and doesn’t change the projects
that we are already committed to to doing and that our commitment to voters
to complete those projects thank you so at this time I will open the public
hearing for the redirecting bond proceeds and matching funds is outlined
in resolution number two 283 the board is scheduled to take action on this
resolution at the February 24th board meeting if you wish to speak on this
topic please step to the center podium and each individual who provided with up
to three minutes to speak it does not appear there is anybody coming forward
to speak all right so seeing that no one is here to provide
testimony I will announce that the public hearing is now closed
is there any board discussion at this point I just want to reiterate for the
public that this is a standard thing when you finish a set of bond projects
if you have husbanded your cash carefully which we are I’m happy to say
we have done you may have some left over and given the current crowding that we
are experiencing in our district it would be rather callous to our students
and irresponsible for us as educators our education leaders do not spend that
much in a way that will help improve
education through capital projects capital projects can be as mundane as
the installation of yet a few more portables around our district to deal
with the extra overcrowding that we are still grappling with so this is a way
that we can officially and legally repurpose those bonds for projects that
weren’t necessarily on the bond measure originally thanks Thank You director
Stewart I think it’s doing not doing a lot in small part to the fact that if
the funds were used very well for the construction projects were on and that
we have this ability to go back and repurpose these sort of efficient use of
the funds that the voters gave us seeing no more discussion so as I stated
earlier the board is scheduled to approve this resolution at the February
24th board meeting if you were to have further questions you can feel free to
email and those can be answered that way or utilize our let’s talk and provide
that way and we can be able to respond to any of that if you have any feedback
you’d like to give at that point in time anything else all right well thank you
so the last item on our non consent agenda is the strategic plan connection
so dr. Stephen yes tonight we’re gonna have Brian buck who is our director of
support services join Barbara for an update on our facilities and just to
spice it up a little bit I think we have an update on how things went for during
our snow event and just to keep it very current
I believe we’re also throwing in just a little bit of flooding so we’ll just
round it out tonight with all kinds of news on how things are going with our
facilities all right well thanks for having me our strategic
alignment is with the effective use of resources so an update on the bond
projects again as Barbara mentioned we had eight projects on the 2016 bond
juanita high school phase one opened in this fall and Phase two will
open next fall you can kind of see in this aerial picture the new wing you can
tell by the the roofing isn’t quite the same as the phase one building and in
this schematic here it’s the gray portion that is phase two so accomplishments today the brick
veneer on the siding is complete in January along with storm detention
piping and in February we got quite a bit of work going on including the
paving of the bus loop and we’re starting with some finishes going in in
February these pictures the top picture being the south end of the football
stadium looking at the new wing there on the left is the storm detention under
the bus loop in the bottom center is the new courtyard with the siding going up
and the bottom right is the new just a close-up of the the new wing there
Timberline middle school opened in the fall our CTE culinary classroom was
completed in October and now essentially coming up is our warranty walk in June
and then we’ll have a post occupancy evaluation the following October this is
a couple pictures on the left is the library and then on the right is our
opening ceremony and to the left here is you know the usefulness of the writable
walls you can see on the left and then on the right is the taxable surface Peter Kirk elementary l Aeriel here you
can see the new field coming in this is a joint project with the city of
Kirkland to provide grass a grass field and that’s starting to come in nicely
this project opened in the fall as well let’s see Peter Kirk elementary probably
the biggest piece here is the excellence in masonry award winner in November by
the Washington State Institute of masonry so that’s nice the grass field
will open in late spring and then we’ll have our warranty walk in July and then
a post occupancy evaluation can I stop you there sure what go back to the
pictures of Kirk do you know what is unique about the
masonry there that one let’s see if I have some pictures no it’s just I’ll
send you guys some pictures of the block it’s really quite nice it’s a block type
and I have the exact finish but it was a first-place award winner yep pictures
wise this is a close-up on the left of the new sign in the grass field in the
background on the top right is Monica giving her tour guides a path you know
going through the path of the tour on the opening ceremony and then there’s
the ribbon-cutting on the bottom Mead Elementary this is the aerial of the
meet Elementary site the playground play field we’re completed in October the
opening ceremonies in November and next up will be the warranty walk and the
post occupancy evaluation here’s a super graphic of on the left there we got the
playground on the top right and then on the bottom right is the patio covered
patio on the art science room old Redmond schoolhouse on the left this is
to open in the fall on the left is the tuckpointing that’s going on on the
exterior on the west side of the exterior there the accomplishments so
far the roof installation is complete the Tuck coining is complete exterior
cladding was demolished in December the mechanical electrical Ruffins going
in January and along with exterior sighting in in February our interior
finishes are beginning and on the left here you can see some of the window
repair on the top middle is some of our exterior perimeter walls that are having
the framing going on and then we have mechanical electrical rough-in on the
bottom middle and on the right is again window repair this is just a picture of
our completed projects open fall 2018-19 is baker and barton an explorer opened
in fall of 2017 finance update our revenues the left bar is kind of the
original plan of bond impact fees state construction assistance funds and then
on the right side you can see that we’ve got the majority of our revenues in bond
our impact fees are higher than planned we have eight million in interest
earnings and what we still are waiting for is our state construction assistance
money those come in at the end of the projects and so those will come in over
the next two years on the expenditure side of things the program is spent out
at four hundred twenty-nine million was the original plan so far we’ve spent
three hundred and eighty seven million dollars expenditures are on tracked
ninety percent of the project is his has been spent so far okay that 2019 six-year capital projects
levy includes permanent classrooms of five editions at five schools plus core
expansion for common space and safety and security upgrades here’s the the map
of the locations Twain elementary Rose Hill Lake Washington High School
Franklin Elementary and Carson Elementary here’s a rendering of the new
addition at Lake Washington High School due to open in the fall 2020 let’s see topping off ceremony happened
in December for the new classroom edition second floor concrete slab
finished in December we have the roofing going on in February the envelope will
be enclosed in March oh yeah and wait and and that’s in they yeah so for the
gym expansion we had an information community night just the other week I
think we say that in the next yeah here is the actual the kids signing the beam
for the topping off ceremony and then the beam going up and then going setting
into place to the left is just the finishing of the envelope there and then
the interior studs going in the high school core expansion includes a common
expansion and then a new auxilary gym and this is where we had information
night last week we have design development complete we have a land
surface modification submitted in January construction documents will be
complete in May and construction will begin as soon as school and this one
this summer for the elementary school additions in Kirkland
these are renderings or schematics for Franklin Twain and Rose Hill
construction will begin in the in the summer
at these three sites as well let’s take divine design development was completed
in December we had good neighbor meetings will happen in May construction
documents in June again at all three of these sites we had community information
and meanings in November and December for Carson Elementary this is the
schematic design here the purple is where the new wing is going up again
we’ll have upcoming we have a pre-op meeting in April with design development
to follow in July this the opening of Carson is the following year for core
expansion concept design will be completed in August 2019 so for safety and security upgrades the
elementary school security cameras will be installed this summer concept design
is underway for the high school secured entry modifications will we’ll have a
finalized recommendation here shortly in the spring for the portable classrooms
were relocating ten portables from Lake Washington High School six are at Rose
Hill middle school two at Kirkland middle school and two at Inglewood
Middle School and then we’ll be adding 10 new portables this summer one at
Sandburg 3 it’s the row 3 at Frost and 3 at Bell a financial update on the 2019
levy on the program revenues that was a hundred and forty four million dollar
planned both revenues and planned project expenditures and made up of two
the revenues were made up of two things the six-year levy and the 2006 remaining
state construction assistance funds so we have those
on hand already so that’s why you see a program to date we’ve received the 24
million in state construction assistance funds on the expenditure side right now
so far we’ve only spent eleven million dollars but things are ramping up this
summer and we’re expecting to spend – need to spend about a hundred million
dollars through the next year and so we shared with the board at the January
study session the potential need to front fund the revenues with a lgo bond
sales so we’ll be bringing that to the board in March okay so for communication
we have our monthly bond enews we continue to share photographs and video
stories we have facebook Facebook live broadcasts our annual bond progress
mailer went out just the other day community information nights have been
ongoing good neighbor meetings happen right before construction happens here’s
our building on success site where we have a link where you can ask questions for the facility Advisory Committee we
convened the facility Advisory Committee we have 33 members consisting of parents
community city and city staff as well as our staff the committee will make
recommendations for future planning we’ve we’ve met three times since
November with four meetings to go right now we’re getting community feedback
through the thought exchange tool and that’s running through February 12th all
of our meeting materials are on the district website all right
winter storm so in preparation after last year’s winter storm we ordered
additional equipment we ordered more snow plows and sand ice spreader and as
well as a walk behind snow sweeper and walk behind snow plow we provided our
custodians with new equipment ergo shovels
hand plow which is really a snow pusher walk behind ice melt spreaders and then
we provided all of our maintenance bus drivers and custodial staff with ice
cleats and we established service agreements with two plowing services so
for the storm that happened on January 13th through the 15th we removed 8,000
tons of snow covered the same miles in area of 900 miles spent in district
labor our 1,700 labor hours the materials used was 12 tons of ice melt
65 tons of sand and 1,600 gallons of de-icer and in comparison to last year’s
big event we actually spread more ice melt and more sand than we did last year
and part of that is with our contracted assistance equipment wise we had for
snow plows going 16 hours a day to sanding and ice melt trucks going
we had skid steer and a tractor removing snow from hardscapes we had the six
power to either snow bolt blowers or the snow brush and the snow blow and then we
had contractor assistance that had snicks six snow plows and six tractors
and front loaders and in fact at one eat a high school we actually had
cornerstone general contractors remove the snow from wanting a high school
because they were already on site so just a reminder they average time to
complete a site the plow aside in elementary school is four hours six
hours for middle school and about eight hours for a high school for our team
it’s really all hands on deck the custodians the trades the grounds
department the mechanics and the bus drivers are all working to help us
through it and then this year kind of in that picture there is we have kind of a
standard report out that we sent out twice a day to building and
traitors that showed the status of their site and so you know that the way we go
about it in a storm is we plow the entry to the site first then we plow the loops
bus loop then parent loop and then we plow the parking lot aisles and then the
parking lot stalls and then after that we work on this public sidewalks and so
this effort this storm effort was kind of not nearly the amount of snow but it
kept hitting us over and over so we had to essentially plow same site multiple
times so we didn’t we got a we got to a few of
the public sidewalks this time but not as many as we had hoped and then came
the flooding so just last week with all the rain our site our support services
site and flooded and so you can see on the top left is really where that our
warehouse trucks are the bottom left there is one of our buses in the corner
of our bus lot and then on Sunday we got a picture of someone kayaking and are in
our bus a lot there so thanks to our transportation group they were able to
when it started flooding move trucks out into our front lot and move buses out
into areas and then the next day scramble to get everyone to their
correct bus yeah on a two hours late yeah yeah and I’m just gonna insert
there I’m sure there were questions as to why we have a two-hour late start
this was part of it is because we had dismantled our entire bus fleet to be
other places but we have you know a large number of staff members who live
in places where they had to come through where there were roads closed and the
daily commute we know what that can look like just on a normal day for people but
we had many people who had significant disruptions to their life for multiple
days and I no some of them aren’t done with that
yet because of the road closures and to get everybody here to serve all of our
students and help our families get students to our school safely that’s why
we had the two-hour late start so the this is just a little taste of what some
of our flooding look like okay I think that’s it I want to say one more thing
Brian and his team and Barbara and her team that this is not a normal
construction schedule and I tell you my mantra from here on out this is not
normal we have such a huge trajectory of incoming students that the district has
worked tirelessly to build build out build new build on build wherever we can
and they continue to come which is why we continue to need those portables
logic would say that when you build a new school the portables go away but due
to the rapid enrollment growth that we have in our district we’re not able to
do that but what it takes to manage that type of construction schedule plus just
the regular work of a district and then you throw in a flood in a snowstorm we
have people who are masterful at systems and I have to say that Brian is is
masterful at systems and schedules and our our principals have been very
pleased with the responsiveness of Brian and his team and Barbara overseeing all
things finance and construction and bonds and levies there’s just a lot
going on in our district so I want to take this time to just thank both of
them for the work that runs really like clockwork
and unfortunately it’s round-the-clock work when we have some of these events
and we appreciate our staff who are walking behind the snowplows I would
want to be in the trucks but apparently some have to walk and so we appreciate
that it’s cold it’s dark and it’s it’s a lot of hard work so thanks to all of you
for for getting us through all of these big projects that we have thank you so
thank you I’d like a director sage has a question are we able to effectively partner with
our municipalities on these types of projects I know the cities are out
trying to do some snow clearance as well how did that go this year well we had
good communication actually we worked with our Risk Management Group – who
also has a emergency management contacts with the city and so we were able to
work with them and we got some streets especially Twain and was a difficult
site during the snowstorm that’s for most of the days that we were closed you
needed a four by four to get there so they we worked with the city of Kirkland
to help us plow into that site but overall yes they’re very responsive they
just have their own priorities schedule as a relates to public roads any other
questions comments director Stewart you know you’re not
allowed to leave for FEMA I’m sorry so seeing no other questions thank you very
much absolutely fabulous good work that is a phenomenal amount of building that
is going on in a very short time and actually in our meeting prior where we
talked about the growth that is continuing from there it’s amazing to
know how many more seats we have opened and yet how many new seats are still
needed in which to address the growth that’s coming so excellent job and
keeping things moving and keeping them on budget this is also been one of those
very tight times construction costs have elevated a lot and we are still meeting
what we said we would do within the budget that we have and so thank you for
your attention to all those details as well great thank you so it’s exciting to
have all these new things in this new core space coming on as well to be able
to help that those additions are fun I thought it was neat that you moved the
library of the of Twain over and now we’re printing the classrooms where the
library was very clever so appreciate those thoughtfulness on how to really
place these things in okay so our next item on the agenda is
public and Community Affairs so mark and Cassandra you are both in Washington DC
at the National School Board Association Advocacy Institute so if you can share
with us any highlights that you had while you were there
I would love to first I have to say that I chose among many different conferences
where I would go this year and this was the one and it did not disappoint I
spent five consecutive days learning so much information sums on my computer
someone’s not a notepad they handed me so I have to compile everything but it
was a great use of our time we started with an entire day of equity before we
moved into the advocacy part and there is a training coming up in our district
in March for staff and board members to start an equity training and I would
have to say that things that were suggested at a federal level as far as
equity goes are the same things that sound like it will be mirrored in this
training so there is a cohesion there and I think that we will be able to
catch up to where we are as a nation soon nationally there was a 35 percent
drop in education majors between 2009 and 2014 and that’s making it difficult
to recruit highly effective teachers and leaders and so the federal government is
looking at different ways they can offer some scholarships or loan forgiveness
and try to strengthen those programs especially for the really high need
majors like the stem different categories of teacher and also foreign
language and special education the there’s also a digital divide that might
not necessarily affect us as much since we live in high tech area but some
school districts around the state using buses with Wi-Fi on them and
parking them near students you don’t have access to the Internet so that they
can’t at least get some homework done on the weekends assuming they have a device
maybe the school has had to issue them but just trying to get kids more
connected and kind of help that socio-economic gap in services that
sometimes occur there’s a big focus on student privacy and student data
protection that’s happening at a national level
and when we did meet with our members of Congress interestingly enough they had
been given a poll a few months earlier and they were asked what is the effect
for your office how much do you pay attention to how much influence do
lobbyists have when they come to your office and they said 8% they said how
much influence does an individual constituent coming to your office have
on your decision-making they said 54% and when asked constituent groups
meetings with groups like the National School Board Association and in
particular the state of Washington delegates that went to these meetings
they said it had an influence of 95 percent on what their decision would be
and the thing that they asked us for the most was send us your stories share your
stories with us so that we can have a rapid visual of what you are
experiencing and so then we can then take that story and pass it on we need
to know what you’re struggling with and I think director Stewart had an example
of a story that he shared on a couple of occasions ok yeah no kidding I found
that we have with the folks they don’t have a broad concept of how it applies
to the overall budgets but what they don’t understand is the variations you
know what it means on a personal level and the idea of being able to have kids
especially the special-needs kids I mean ITA was adopted believe it or not when I
was in junior high school and that’s going back a few days and it’s never
been fully funded and one of the things that we’re looking at is not so much a
reauthorization now but we’re looking at the budgets for eye-dea
and going those up a staircase if you will as opposed to trying to go for a
total reauthorization in this current climate they also the are Washington
representatives and their staffs that we met with had no idea that the of the
problem that had been created by McCleary was with special needs groups
in the fact that there is a component that since special needs basically is
basic education yet you they created the conundrum where we are going to get
dinged perhaps more likely although the yesterday I guess it was that the
superintendent of OSP I said oh no we’re not going to ding you and unfortunately
he doesn’t control the auditors he controls the public education and when
we pointed this out to the we had this basically a push me call you if you go
back to dr. dolittle situation where if we do comply with the state government
then we don’t comply with the federal government and so it’s a matter of
trying to make sure that each of the levels work out together there’s a
number of stories that that we have the students that it’s great situations but
it’s perhaps you have students still have needs we have a situation where if
we um the folks on Capitol Hill didn’t realize that if we spend $1 for
communication skills early on we’re in preschool or first grade we save seven
dollars spent on behavioral skills in the high schools and knowing does it
give the student a better life and a better ability to learn but also then
it’s one of those two first noise a good for the kid but it’s also good for the
ability for budgets and so forth we were able to meet with all the staffs
and we had representatives from the entire state that was one of the great
aspects of the delegations that went to Washington and I noticed another number
of states that didn’t have that widespread and I think it really has a
great impact on our folks and the staff level expertise in our representatives
in our and our Senate staffs is fantastic they’ve got some great depth
of knowledge if I recall correctly one of the folks I believe is in darkman’s
represented openings office was actually graduated one of the high schools from
our delegations so it was a great experience and I think that it timing
was always critical we hit during the day before day of the save Union we hit
during the middle of impeachment and to be able to get their attention during I
would say conflicting time zones or conflicting time commitments was amazing
and our folks came through for us and we came through for them and I would just
add to that our entire delegation broke up into the different sort of
congressional areas so that those of us who reside within that border would be
in the same meeting and it was a very some of the meetings with with the DOE
Bennie’s office actually was very almost one-to-one in some cases a very intimate
you were able to get a lot of your points across and you know the idea was
to fund special education at a federal level at 40 percent and I believe we are
currently receiving 14.6% in our district so there is a big difference
there and as we were going through these meetings we realized if I DEA
individuals with disability Education Act if it was fully funded it would add
the ability for us to take on more mental health counselors which would
help everyone add some physical upgrades to safety in
our buildings which would help everybody and what we would see graduation rate
increases for students on 504’s and IEP plans that you know currently are
struggling and those supports are very needed and hopefully we will see some
traction well thank you I’m glad you were both able to go and be part of that
delegation and we’ll continue that work from here with them locally so now in
addition to that both Mark and I were and we’re able to attend along with
director Stephen as well some and John and Barbara were also there at the
legislative conference this weekend in Olympia and four-day on the hill today
so mark would you have anything to share about that sure the the same conundrum
that we mentioned with the federal level we brought up with a state level and
they really didn’t understand that that what the impact this has on levies and
the ability for us to use our levy dollars efficiently and one of the
solutions we could come up with in such a short session is perhaps a band aid
that work where they’re mandating the use in one area they would have a
forgiveness for any kind of audit situation and it’s a band-aid the proper
solution is to fund our special needs programs until that date comes we have
to work with this situation we have we had I think we met with of course we
have a unique district or we have so many much area that we cover we fit into
about four or five different legislative districts I was envious of the folks out
on Mercer Island who only has one and so that makes their job very easy and but
we were able to meet with all of our folks and they were all very
understanding they understand they have various needs and even those that are
not on committees in education they rely the impact that every one of their
committees has on education yeah I would just add as we as you think through the
legislative priorities that we put forward back in October so some of the
work that we were doing them the key pieces that we were working on special
education funding was definitely one component of that and they continued
underfunding of that in addition was the enrichment of the staffing model so if
you go back to the prototypical funding model that we have the big piece and
this will be a continuation as we go forward and sort of laying the
groundwork and you kind of brought this up director sage when you talked about
the social-emotional learning and how you could free up funds so right now we
spend a great portion of our levy dollars in supporting the mental health
and well-being through some of our social workers as well as school nurses
counselors in which to enhance those services so the product difficult model
the issue is it hasn’t been revised and updated especially not in the
social-emotional learning side and those staffing positions we think of counselor
schools so there’s was a working group that just did their recommendations that
came out in December so speaking with your representatives and some of the key
things they know we have community groups that are doing a lot of work with
mental health these recommendations came out of let’s enhance that prototypical
school model in those areas so that we actually are providing funding for more
school nurses more school counselors more mental health and be able to be
able to better serve our students from that side so it’s kind of a good
possibility to start that conversation strong support from OSPI as well as a
bill already dropped unlikely the cost associated with it to truly fund it at
their recommendation is about six billion dollars if I remember right over
the period of six years so the reality is is everybody knows it’s a big lift
but it’s a time to really talk about what are the possibilities so we were
beginning those conversations with everybody I will say people are very
supportive of trying to work in this area there are always just concerns of
the challenges in which you look across all the needs within the state and the
different components and dealing with funding issues so I think that was it
the other place we really worked with was sub the education benefits our
employee benefits and try to make sure that we do some technical
fixes on that component that will make it better for our staff as well as for
us and being able to better be able to utilize our local levy dollars for what
they’re meant for so that was sort of the work we got to do so well worth it
to go down there and they always appreciate seeing us on all very
welcoming so they’re doing good work I think we also have a unique position in
the state that we have a very good ongoing relationship and it’s not a
one-off once a year situations so we have a with our continuing dialogue with
our legislators both in the house and the Senate we have a familiarity and
they they know us we know them and it’s ongoing so they know that when they need
help with the situation they can call on us and we can call on you folks then to
help us with those situations whether even if they’re not directly education
but such as Senator Wellman is working on how to get better housing abilities
for know.i teachers to be able to be local but also for firefighters and
police officers and by doing that you have a more cohesive community and the
fact that she recognizes that as a component is it it may not be on the
books as an education issue but it is alright thank you Eric are there any
other public or Community Affairs you’d like to mention no I don’t know thanks
mark okay thank you so dr. Sabin we’ll now move to the
superintendent report yeah and I think we’ve covered a lot of ground tonight
the complexities of all of this are amazing because we look at bills in
isolation but they are all very interconnected and our ability to
continue to pass measures we want to make sure that that simple majority
doesn’t fall off the radar of our legislators of being able to pass bonds
at 50 percent rather than 60 but just knowing like Cassandra said that when we
have full funding in other areas it allows us to then free up funds or when
we’re allowed to use funding in the way that it was intended that’s where we
to make sure that we maximize those dollars for our students so not a simple
process and we appreciate your advocacy I’m just going to mention of course big
in the news right now has been the corona virus and we want to continue to
point people towards the resources that we have on our website which guides them
to the Department of Health we are in close contact with them and everything
that people are doing to coordinate the preventive care as well as planning for
any further activity in our state and we do not have any active cases in our
district we continue to really stress all of those good hygiene habits like we
do for the regular old flu which now seems funny because that’s kind of old
news you know we have this this other virus that people are concerned about
but we need everybody to make sure that they are washing hands and taking good
care of themselves and if a student is sick like we would always request that a
parent keeps them home and that they are fever free for the recommended amounts
of time so we’re going to continue to monitor that and if people have
questions we have quite a lot of resources on our web page you can look
at too sick for school and find all of the information that you need there and
should we need to issue additional guidance we’ll take our cues from the
health department and make that available to parents as quickly as
possible so that would be all I would have to share this evening thank you any
additional board member comments that was some excellent public health
announcement coming from you that means a lot yes you’ve got all the important
details right okay seeing no other comments the upcoming board meeting will
be held on February 24th the study session will be in the Hughes here at
the Resource Center and topic will be school capacity and enrollment update
will be continuing and then we have a reception for the national board
certified teachers that evening as well board meeting will follow at 7:00 p.m.
that night with that I will now entertain a motion
to a jerk move adjournment second it’s been moved by director Carlson and
seconded by director sage that we adjourn all those in favor please
signify by voting aye aye anyone opposed hearing none motion carries meeting is
now adjourned

Leave a Reply